How To Insert An Email Signature In Gmail

An E-mail signature is a text or information placed at the bottom of an email just like a footer. Signatures in emails usually contain your name, contact information, the organization you represent, and even your favorite quote. When you put a signature in your email, it will look more formal and professional.

In addition, when you are sending out work emails, it helps that there is an email signature so people who are going to read your email, specially clients or customers, will know that you are communicating in behalf of your company.

How to insert an email signature in Gmail?

Step 1:

Open your email account and click on the gear-like icon found on the upper right side of the window then click on “See all settings”.

Step 2:

Under the “General” tab, scroll down until you see the “Signature:” option.

Step 3:

Click on the “Create new” button to create a new signature.

Step 4:

Once you click on “Create new”, there will be a pop-up window where you will enter the name of the new signature that you are going make. This is because you can create different signatures for various purposes so you can name them as you wish like work, personal or anything else. In this example, we will name our signature “Footer”. Once you enter the name of the new signature, click on the “Create” button.

Step 5:

Afterwards, it’s time to put the text that you want to appear as your footer in the box beside your signature name. This is where you put your name, contact information, or something that you would like to use as a footer.

Step 6:

If you want a signature to be automatically inserted once you create a new mail, you can do so by selecting the signature name under “FOR NEW EMAILS USE” in the Signature Defaults, otherwise, choose the “No signature” option. Also, if you wish for the signature to be automatically inserted once you reply or forward a message, just select the signature name or the “No signature” if you don’t want it.

Step 7:

At the bottom of “Signature defaults”, you have the option to insert the chosen signature before quoted text in replies. If you want this, just tick the box beside it and if not, make sure it’s unchecked.

Step 8:

Scroll down until you will see the “Save Changes” button then click it to save the changes that you made.

Step 9:

To check if your footer is working, try to create a new email by clicking on the “Compose” button.

Step 10:

Click on the pen icon then choose the name of the signature that you created which in our case is “Footer”.

Once you click on the signature, the text that you put on step 7 will automatically be placed at the end of your email. You can now type your message above the signature and send it to your intended recipients just like the example below.

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